Accelerate Your Reserve Study Workflow with StelorPM

Welcome to the future of reserve study management. In this presentation, Steve Laidlaw, founder and CEO of Stelor, walks us through StelorPM, a transformative capital lifecycle platform tailored for condominium and homeowner association management. The platform not only cuts down reserve study preparation time significantly but also unlocks new revenue opportunities for providers and managers.

1. Cutting reserve study time dramatically

Traditional reserve study workflows often span 30 to 50 hours, requiring manual data entry, spreadsheet manipulation, and fragmented document management. With StelorPM, that estimate drops to just 10 to 15 hours, thanks to a logic-based framework and workflows that digitize and prepopulate data, accelerating study delivery and improving consistency.

2. Building a rich, dynamic asset database

As you use StelorPM over time, it builds a comprehensive database of hundreds of HOA and condo communities. This includes component inventories, installation year, condition, replacement costs, and quantity specifics. This enriched dataset fuels accurate 30-year forecasts, enabling more strategic capital planning and budgeting.

3. Automation meets insight: from reserve study to platform

Upload your existing reserve study files, financials, insurance docs, and bylaws. The system's AI engine scans and extracts key information—component lists, square footage, replacement dates, cost data—populating the reserve study structure. By kickoff, the reserve study framework is ready. You have an on-site inspection app and reporting module populated with relevant data, even before stepping on site.

4. Inspection made seamless

The mobile inspection interface supports tablets and phones. It presents component checklists, starter observations, and condition categories like new, good, average, poor, or in need of repair. Within the app, you can capture or upload photos, apply prewritten observations and recommendations, and mark checklists to stay organized and efficient.

5. Smart report builder and custom templates

After inspection, the builder guides you through report creation. It pulls in scraped materials, financials, uploaded documents, on-site observations, and photos. Everything is stored within the property's profile. The PDF report is fully white labeled and tailored to match your branding, including custom observations, priorities, phases, and cost inputs.

6. Capital forecasting and funding models

StelorPM provides a robust funding model interface where you can set contribution rates, current balances, and apply iterative calculations like three-year catch-up or five-year catch-up strategies. You can evaluate multiple scenarios side by side—see what annual contributions look like over time, per unit increases, or even the potential impact of special assessments.

7. Insurance savings and data-driven advantage

Thanks to the rich data and forecasting power of the platform, insurance brokers can offer more tailored coverage packages. StelorPM users save 10 to 25 percent on insurance premiums by leveraging their deep property data in negotiations.

8. Lending integration for capital projects

When projects exceed available reserves, StelorPM seamlessly connects associations to lenders specializing in condominium and HOA financing. The system shares vital data—component inventories, forecasts, project timing—to streamline loan underwriting and secure better terms.

9. New revenue for reserve study providers and property managers

Beyond efficiency gains, providers and property managers can monetize StelorPM by offering it as a subscription service—about $500 per property per year. With a 50 percent revenue share on referrals, providers can earn $250 in recurring revenue annually per property.

Launching in 2026, Stelor Protect introduces a warranty feature for reserve studies. Backed by an insurance carrier, it covers deficiencies during the study term (typically three to five years). Providers can earn $15 to $25 per subscription.

10. Support services to scale your offerings

Stelor offers a service bureau to help providers and managers write reports or handle overflow. This white-glove support ensures clients meet deadlines, scale operations, and maintain quality even during busy periods.

Summary

StelorPM revolutionizes reserve study workflows by combining automation, data insights, and value-added services into one comprehensive platform. You shave hours off report creation, deliver more accurate budgeting, save on insurance, facilitate lending, and open recurring revenue streams—all within a consistent, branded experience.