Writing RFS/DR with the Stelor Advantage

Writing reserve fund studies and depreciation reports has traditionally been a time-consuming, manual process. For years, engineering firms and reserve study providers have relied on spreadsheets, Word documents, and their own internal templates to complete these complex reports. But what if there was a better way?

In Episode #13 of Coffee Chat with Steve, we explore how StelorBLD, our purpose-built software, is transforming the reserve fund reporting process for providers across the country.

Built specifically for reserve fund and depreciation reports

StelorBLD is not general-purpose engineering software. It is designed specifically for those who write reserve fund studies and depreciation reports, with features built around real industry workflows.

Whether your organization produces reports in-house or serves hundreds of clients, StelorBLD helps you streamline the process from start to finish. By combining logic-based workflows with a cloud-based database, StelorBLD simplifies data collection, improves accuracy, and significantly reduces time spent on each report.

Huge time savings with AI support

One of the biggest advantages of using StelorBLD is the dramatic time savings. What used to take 30 to 50 hours per report can now be completed in 10 to 15 hours.

With the latest AI integration, some users are approaching sub-10-hour turnaround times. The platform includes prewritten component descriptions, standard costing libraries, and common recommendations, which means engineers no longer have to start from scratch each time. Instead, the software walks them through the process step by step, suggesting inputs and allowing for quick customization where needed. The result is a faster, more consistent workflow that allows teams to take on more projects without sacrificing quality.

Increased accuracy and fewer errors

Because StelorBLD guides users through a structured process, it also helps reduce errors and inconsistencies. In fact, firms using the software have reported up to three times fewer errors compared to manually prepared studies.

This is especially important when producing technical reports that inform long-term financial decisions. A more reliable report means fewer revisions, stronger trust from clients, and less risk of miscommunication with strata councils or condo boards.

Fully white label and customizable

StelorBLD was built with branding flexibility in mind. Every report you generate is fully white labeled. That means your firm's logo, branding, and formatting are used throughout the entire document. Your layouts, tables, photo placement, and visual style are preserved exactly as you want them. We will work with you to make sure the reports produced in StelorBLD match your existing output so you can keep a consistent brand while improving productivity behind the scenes.

For teams used to working in Word or Excel, this means no disruption to how reports look, but a huge upgrade in how they are built.

Unlock access to additional Stelor products

When you use StelorBLD, you are not just getting a faster report writer. You are joining the Stelor ecosystem, which opens the door to additional tools and offerings:

• StelorPM: A capital planning and reporting platform for property managers and condo boards, powered by the same dataset used in your reports.
• Stelor Warranty & Insurance Program: A new way to offer value-added services to your clients by tying your reporting into risk management and protection products.
• Client dashboards: Your clients can access real-time updates and digital copies of their reports through a secure online platform.

These tools help extend your relationship with clients beyond the report, providing ongoing value throughout the building lifecycle.

Final thoughts

StelorBLD is designed to make reserve fund studies and depreciation reports faster, smarter, and easier to deliver. With a focus on automation, data accuracy, and white-labeled customization, the platform helps engineering firms and reserve fund providers scale their work and improve client satisfaction.

If your team is still relying on spreadsheets and templates, it may be time to explore how StelorBLD can save hours per report, eliminate repetitive tasks, and help you deliver reports that look exactly how you want them.